Executive Assistant

Hours: Full-time (40 hours/week), Monday–Friday

Pay: $16.00 per hour

Location: Orem UT, USA—must be able to work in-person

Description:

We are Moonlight Lighting and Draping—a fun, fast-paced, and creative company known for transforming ordinary venues into unforgettable spaces. We work with venues all over Utah and use lighting and draping to create elevated experiences for couples, family, and friends. From stunning weddings to show-stopping corporate parties, our team is passionate about creating magic with light and fabric.

We are looking for an executive assistant to help keep our business running smoothly and efficiently. The primary responsibility of this position is to assist the owner of the company with his schedule, as well as the company event schedule.

Your responsibilities will include:

• Scheduling - Reviewing the owner's schedule every morning and ensuring that he keeps appointments. Also keeping track of the event calendar and assisting the owner with planning setup and takedowns for each booked event.

• Paperwork Preparation - Preparing event paperwork for the technicians to fill out before and after every setup/takedown.

• Phone Calls - Answering phone calls and connecting them with the appropriate Sales Associate.

• Emails - Checking and organizing company emails.

• Mail Runs - Collecting and sorting mail from the mailbox and PO box several times a week.

• Bank Deposits - Depositing checks at the bank.

• Office Organization - Keeping office supplies and snacks stocked.

What We’re Looking For:

We are seeking a detail-oriented, highly organized individual who is proactive and forward-thinking. The ideal candidate is a quick learner, adapts well to changing priorities, and has experience working with complex schedules involving multiple concurrent events. Previous event coordination or scheduling experience is preferred.

Benefits:

• Paid time off

Work Location: In person