Executive Assistant

We are looking for a highly organized, proactive Executive Assistant to support a senior executive and help keep their time, communication, and priorities running smoothly.

This person will act as a force multiplier: managing scheduling and logistics, staying ahead of follow-ups, coordinating across internal and external stakeholders, and helping ensure important work does not fall through the cracks.

The ideal candidate is highly reliable, detail-oriented, discreet, and comfortable operating in a fast-moving environment with changing priorities.

Responsibilities

• Own and manage a complex calendar, including meetings, travel, deadlines, and competing priorities
• Coordinate meetings across internal teams, customers, partners, investors, and other external stakeholders
• Prepare the executive for meetings with relevant context, materials, agendas, and follow-up items
• Track action items and proactively follow up with owners
• Manage travel planning, itineraries, reservations, and logistics
• Draft and manage emails, messages, documents, and other communications as needed
• Help prioritize inbound requests and protect the executive’s time
• Coordinate team events, offsites, dinners, and other logistics
• Handle expenses, reimbursements, and administrative tasks
• Maintain a high level of confidentiality and discretion
• Identify recurring operational problems and build lightweight systems to make the executive and team more effective
• Step into miscellaneous high-priority projects when additional ownership is needed

What We’re Looking For

• 2+ years of experience in executive support, operations, recruiting, hospitality, or another highly organized and service-oriented role
• Excellent written and verbal communication
• Strong judgment and ability to prioritize independently
• Extremely high attention to detail
• Comfortable working with incomplete information and changing priorities
• Strong follow-through and a bias toward action
• Ability to communicate effectively with people across levels and functions
• High degree of discretion, professionalism, and trustworthiness
• Comfortable with tools such as Google Calendar, Gmail, Docs, Sheets, Slack, and Notion

Nice to Have

• Experience supporting a founder, executive, investor, or senior technical leader
• Experience in a startup or other fast-paced environment
• Familiarity with the technology or AI ecosystem
• Experience coordinating complex travel, recruiting, events, or external relationships

What Success Looks Like

A great Executive Assistant makes the executive substantially more effective. Their calendar reflects their real priorities, meetings are well prepared, follow-ups happen without prompting, logistics feel effortless, and important details are consistently handled before they become problems.