Executive Administrative Assistant

We're looking for a detail-oriented Executive Administrative Assistant to support senior leadership in a fast-paced, remote environment. You'll manage calendars, communications, and special projects that keep our executive team running smoothly and focused on strategy.

Responsibilities

• Manage executive calendars, coordinate meetings across time zones, and resolve scheduling conflicts with diplomacy and efficiency

• Prepare and edit executive correspondence, presentations, and strategic documents with precision and polish

• Serve as the point of contact for internal and external stakeholders, handling inquiries and routing them appropriately

• Coordinate travel arrangements, expense reports, and logistics for executives and visiting dignitaries

• Maintain confidential files, databases, and systems while ensuring compliance with data security protocols

• Anticipate priorities and proactively identify opportunities to streamline processes and improve workflows

• Support special projects, including event planning, board meetings, and strategic initiatives as needed

Requirements

• 5+ years of experience in an executive support, administrative, or similar role

• Proficiency with productivity tools (Microsoft Office, Google Workspace) and project management platforms

• Excellent written and verbal communication skills with the ability to represent executives professionally

• Strong organizational skills with demonstrated ability to manage multiple priorities and tight deadlines

• Discretion and integrity when handling confidential information and sensitive matters

• Ability to work independently in a remote setting with minimal supervision and strong self-motivation

• Demonstrated experience supporting C-suite or senior leadership preferred