Accounts Recieveable

About Wilson Veterinary Hospital: 

Wilson Veterinary Hospital is a privately owned, two times AAHA accredited small animal hospital. We provide general practice services, ER/ Urgent Care services, critical care/ hospitalization, soft tissue, orthopedic, arthroscopic and laparoscopic surgeries, Vimago CT scanner, ultrasonography, endoscopy and small rigid scoping abilities, certified rehab technicians with underwater treadmill. We also have chiropractic care, acupuncture and radioactive medicine (Synovetin OA). Once a month a boarded cardiologist visits. The original owner (Dr. John Wilson, DVM, DACVP) believed in affordable, complete veterinary care for everyone. We have strived to continue this service. The current owners are moving the practice in a positive direction by continuing the long-standing tradition of quality care at affordable prices, while promoting a positive work environment that is dedicated to our employees' work-life balance.

Reports to: Controller

Hours: Part/Full time. Monday-Friday onsite; Flexible scheduling available

Position Summary:

The Accounts Payable Clerk is responsible for processing invoices, reconciling statements, and ensuring accurate and timely payments to vendors and suppliers. This role involves maintaining financial records, handling discrepancies, and supporting the accounting departments functions to ensure smooth operations.   

Essential Functions:

·         Receives and verifies invoices and monthly vendor statements; reconciles expense and other financial reports with account balances and other office records.

·         Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, resolving discrepancies and matching packing slips to invoices .

·         Ensures outstanding obligations are credited upon payment, identifies discount opportunities.

·         Communicate with vendors regarding payment status and resolve discrepancies or issues.

·         Track and categorize expenditures for internal reporting purposes.

·         Assists with accounting records and ledgers by reconciling monthly vendor/credit card statements and transactions.

·         Records entry of, verifies documentation for, and distributes petty cash.

Position Qualifications

•               Education: High school diploma or equivalent required; Associate’s or Bachelor’s degree in accounting, finance, or a related field preferred.

•               2+ years of accounts payable or general accounting experience, preferably in a healthcare or veterinary setting.

•               Proficiency in accounting software QuickBooks and Microsoft Office Suite (especially Excel) required; skills test will be administered as part of the interview process.

•               Familiarity with veterinary practice management software Impromed or other related software preferred.

•               Experience: Customer Service or equivalent experience required.

•               Must be reliable and extremely trustworthy.

•               Attention to detail - Accomplishes tasks by considering all areas involved, no matter how small; shows concern for all aspects of the job; accurately checks processes and tasks; is watchful over a period of time.

•               Follows procedures - Accurately and carefully follows established procedures for completing work tasks.

•               Ability to maintain confidential and meticulous records.

•               Ensures high - quality output - Vigilantly watches over job processes to ensure freedom from errors.

•               To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. Reasonable Accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Interpersonal Relations:

Exhibits acceptable standards of professional conduct. Listens carefully. Develops and maintains positive working relationships with all team members.

•               Diplomacy - Extends consideration to co-workers and clients at all levels.

•               Maintains confidences - Handles confidential information without breaking trust or confidences. Is seen as a trusted and discrete team member.

•               Respect and professionalism - Demonstrates clear, professional, and respectful communications in all interactions, consistent with an inclusive work environment. Treats others with dignity and respect.

•               Conflict management - Resolves conflict effectively and respectfully.

•               Time Management - Effectively manages one's time and resources to ensure that work is completed efficiently.

•               Prioritizes - Identifies more critical and less critical activities and tasks; adjusts priorities when appropriate.

•               Schedules - Effectively allocates own time to complete work

•               Leverages resources - Takes advantage of available resources (individuals, processes, departments, and tools) to complete work efficiently.

•               Stays focused - Uses time effectively.