Assistant Director, Business Operations - Athletics

This position serves as the main Business Office contact for assigned units and is responsible for the management of accounts payable and other business related functions within the Department of Athletics.
Job Description
Major Areas of Responsibility
Monitor budgets for designated teams and areas, maintaining accurate record keeping and consistent processes across all areas.
Assist with travel planning, including but not limited to securing hotels, ground transportation and flights, in accordance with department policies and procedures
Oversee all finances related to clinics, including registration fees, invoices and payroll processing.
Manage invoicing and receivables for external rentals, sponsorship and trade agreements, and department events.
Manage department accounts payable and cash/check deposits.
Prepare and receive purchase orders for team equipment and/or supplies.
Process payments for game officials.
Process and manage department contracts, include all contest contracts.
Manage seasonal employee hiring process.
Work with Risk Management to create certificates of insurance as requested.
Assist with game-day ticket sales and reconciliation for football, basketball and hockey.
Aid Senior Associate Athletic Director/CFO and Assistant Athletic Director on various projects.
Other duties as assigned.
Minimum Qualifications
Bachelor’s degree in a related field
Previous experience in college athletics preferred
Proficiency with Microsoft Office Suite, especially Excel preferred.
Experience using software such as Google Workspace, Adaptive Insights, ARMS, and AudienceView.
Excellent communication skills (both oral and written) to elicit and disperse information; to present information (including data) and communications in a clear and concise manner.
Demonstrated ability to independently manage competing priorities.
Demonstrated creative problem solving and financial analytical skills.
Strong organizational, administrative, time management and critical thinking skills.
Possess a willingness and ability to support a diverse and inclusive environment.
Ability to meet deadlines in a fast-paced, multi-faceted work environment.
Ability to work nights, weekends when requested.
Flexible to change and manage interruptions.
Demonstrated customer service-oriented experience and skills.
Ability to work with a diverse population and handle confidential information with discretion.
The salary range for this position is $52,000 - $58,000, commensurate with experience and qualifications.