Administrative Assistant

We are a staffing agency who is looking for a multi-tasker with excellent communication skills and an upbeat attitude at Citadel Securities. Candidates should be able to assist management and all visitors to the company by handling office tasks remotely. providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace.

Responsibilities:

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.

• Providing real-time scheduling support by booking appointments and preventing conflicts.

• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.

• Screening phone calls and routing callers to the appropriate party.

• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.

• Maintain polite and professional communication via phone, e-mail, and mail.