Legal Secretary

The qualified candidate will perform the following responsibilities including, but not limited to:

·         Prepare, revise and manage correspondence

·         Photocopy and scan documents

·         Draft new business/matter memos and edit such documents

·         Apply styles using templates

·         Organize and coordinate meetings, conference calls and travel arrangements

·         Maintain schedules and Outlook calendars

·         Arrange and confirm appointments

·         Enter and edit attorney(s) time using Elite or similar system

·         Client billing

·         Set up and maintain filing systems

·         Screen calls and office visitors

Abilities and skills required:

 ·                     Ability to support many attorneys.

·                     Proficient in spelling, punctuation, grammar and other English language                        skills

·                     Strong proficiency with proofreading

·                     Proficient in Microsoft Office 365; Excel, Elite 3E

·                     iManage experience is preferred

·                     Proficiency with social media, familiar with LinkedIn, Instagram, etc.

·                     Exercise good judgment

·                     Ability to multi-task and prioritize workload, as well as anticipate the needs of assigned attorneys

·                     Active listener and ability to follow directions

·                     Strong attention to detail

·                     Articulate and polished when interacting with others and maintain professionalism under stress

·                     Diplomacy when interfacing with supervisors, subordinates, clients and vendors

·                     Demonstrates effective verbal, written, listening, and presentation communication skills

·                     Excellent telephone etiquette

·                     Ability to keep all information confidential

·                     Demonstrate organizational skills and exert effort to influence attorneys to be organized

To be successful, the candidate must also present an above-and-beyond attitude and willingness to help others (i.e. other attorneys and secretaries as necessary).

The Firm offers excellent benefits as well as competitive salaries.  EOE/M/F/D/V.