Executive Assistant

About This Role

We are seeking a highly organized, proactive, and professional Executive Assistant to provide high-level administrative and operational support to senior leadership. This role requires exceptional judgment, discretion, communication skills, and the ability to manage multiple priorities in a fast-paced remote environment.

The Executive Assistant will serve as a trusted partner to leadership, helping coordinate schedules, meetings, communications, projects, and day-to-day administrative activities. The ideal candidate is resourceful, detail-oriented, dependable, and comfortable handling confidential information with professionalism.

What You'll Do

• Provide comprehensive administrative and organizational support to executives and senior leadership.
• Manage complex calendars, appointments, meetings, and scheduling priorities.
• Coordinate virtual and in-person meetings, including agendas, materials, and follow-up actions.
• Prepare correspondence, reports, presentations, spreadsheets, and other executive documents.
• Monitor and organize emails, communications, and follow-up items as needed.
• Coordinate domestic and international travel arrangements, including transportation, accommodations, and itineraries.
• Prepare meeting agendas, take accurate notes, and track action items and deadlines.
• Assist leadership with project coordination and special initiatives.
• Conduct research and compile information to support executive decision-making.
• Maintain confidential records, documents, and sensitive organizational information.
• Coordinate communication between executives, employees, external partners, vendors, and other stakeholders.
• Assist with expense reporting, invoices, reimbursements, and other administrative financial tasks.
• Track deadlines, deliverables, and important commitments to ensure timely completion.
• Help improve administrative systems, processes, and workflows.
• Handle special projects and other responsibilities as assigned by leadership.

What We're Looking For

• 3–5+ years of experience as an Executive Assistant, Administrative Assistant, Office Manager, or similar role.
• Exceptional organizational and time-management skills.
• Strong written and verbal communication abilities.
• Demonstrated ability to manage competing priorities and meet deadlines.
• High level of professionalism, discretion, and confidentiality.
• Strong attention to detail and commitment to accuracy.
• Ability to anticipate needs, identify potential issues, and take initiative without constant supervision.
• Proficiency with Microsoft Office, Google Workspace, calendar management, video conferencing, and other common business software.
• Strong interpersonal skills and the ability to work effectively with individuals at all organizational levels.
• Ability to work independently and maintain productivity in a remote environment.
• Strong problem-solving and decision-making skills.
• Professional judgment and the ability to handle sensitive situations appropriately.

Preferred Qualifications

• Experience supporting C-level executives, directors, or senior leadership.
• Experience working in a nonprofit, conservation, environmental, or mission-driven organization.
• Experience coordinating projects and cross-functional initiatives.
• Familiarity with CRM, project management, or document management systems.
• Bachelor's degree in business administration, communications, or a related field is preferred but not required with equivalent professional experience.

Benefits & Compensation

• Flexible work schedule with remote work options.
• Comprehensive health benefits, including medical, dental, and vision coverage.
• Retirement savings plan with employer matching.
• Paid time off and paid holidays.
• Professional development and continuing education opportunities.
• Supportive and collaborative work environment.
• Opportunities for professional growth and increased responsibility.
• Meaningful opportunity to contribute to a mission-driven organization.

Work Environment

This is a remote position requiring reliable internet access, a professional home-office environment, and the ability to communicate effectively through email, video conferencing, messaging platforms, and other digital tools.

The successful candidate will be comfortable working independently while maintaining strong communication and collaboration with leadership and team members.

Equal Opportunity Employment

We are committed to fostering an inclusive, equitable, and respectful workplace. Qualified applicants will be considered without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other characteristic protected by applicable law.