Virtual Data Entry Assistant ( 100% Remote)

About This Role

The Mountain Lion Foundation is seeking a dependable, detail-oriented, and organized Virtual Data Entry Assistant to support day-to-day administrative and data-management activities. This is a 100% remote position designed for an individual who is comfortable working independently, handling digital information accurately, and communicating effectively with a remote team.

The Virtual Data Entry Assistant will help maintain accurate organizational records, update databases and spreadsheets, process information, and support administrative workflows. The ideal candidate takes pride in accuracy, protects confidential information, manages time effectively, and is committed to providing reliable administrative support to a mission-driven nonprofit organization.

About the Mountain Lion Foundation

The Mountain Lion Foundation is a nonprofit organization dedicated to protecting mountain lions and preserving the ecosystems they depend upon. Through conservation, education, advocacy, research, and community engagement, the organization works to promote responsible wildlife stewardship and coexistence between people and mountain lions.

This position provides an opportunity to contribute to the organization's mission by helping maintain the accurate information and administrative systems that support its conservation work.

Position Responsibilities:

Enter, update, verify, and maintain information in organizational databases, spreadsheets, and digital systems.

Review records for accuracy, completeness, consistency, and potential errors.

Update contact information, membership records, supporter information, and other organizational data as assigned.

Transfer information accurately between documents, spreadsheets, databases, and online systems.

Organize and maintain electronic files and records according to established procedures.

Identify duplicate, incomplete, or inconsistent information and bring issues to the appropriate team member's attention.

Perform routine data-quality checks and correct errors when authorized.

Assist with organizing information for reports, internal projects, communications, and administrative activities.

Maintain accurate records of completed work and follow established data-management procedures.

Handle organizational and supporter information with appropriate confidentiality and discretion.

Respond to internal requests for data or administrative assistance in a timely and professional manner.

Support team members with routine administrative tasks as needed.

Communicate promptly when clarification, additional information, or assistance is required.

Meet established deadlines while maintaining a high level of accuracy.

Follow organizational policies and procedures regarding privacy, data security, and information handling.

Perform other related administrative duties as reasonably assigned.

Qualifications:

Required Qualifications:

Strong attention to detail and commitment to accuracy.

Good written communication and organizational skills.

Ability to enter and review information accurately and efficiently.

Ability to follow written procedures and instructions.

Strong time-management and prioritization skills.

Ability to work independently in a fully remote environment.

Basic computer proficiency and comfort working with digital documents and online systems.

Familiarity with spreadsheets, email, word-processing software, and web-based applications.

Ability to maintain confidentiality when handling organizational or supporter information.

Reliable internet access and a suitable workspace for remote work.

Professional, dependable, and consistent approach to assigned responsibilities.

Preferred Qualifications:

Previous data entry, administrative, clerical, customer service, or office-support experience.

Experience working with spreadsheets or databases.

Experience using CRM, donor-management, membership, or other information-management systems.

Previous remote-work experience.

Experience working with a nonprofit or mission-driven organization.

Interest in wildlife conservation, environmental protection, or nonprofit work.

Equivalent combinations of education, training, and relevant experience may be considered.

What Success Looks Like

A successful Virtual Data Entry Assistant will:

Maintain accurate and organized records.

Complete assigned work reliably and within established deadlines.

Identify and communicate potential data issues promptly.

Protect confidential and sensitive information.

Follow organizational procedures consistently.

Communicate clearly with remote team members.

Demonstrate initiative while knowing when to request clarification.

Contribute to efficient and well-organized administrative operations.

Work Environment:

This is a 100% remote position. The employee will work from an appropriate remote workspace and communicate with colleagues primarily through email, online collaboration tools, and virtual meetings.

The position involves regular computer use, data entry, document review, digital file management, and written communication. The successful candidate must be comfortable working independently while remaining responsive and collaborative as part of a remote team.

Reasonable accommodations will be considered for qualified individuals with disabilities in accordance with applicable law.

Core Skills:

Data entry accuracy

Attention to detail

Organization

Time management

Digital file management

Spreadsheet skills

Written communication

Information verification

Problem solving

Confidentiality

Independent work

Remote collaboration

Compensation

The anticipated base compensation for this position should be established by the organization based on the position's responsibilities, qualifications, experience, applicable wage requirements, and organizational budget.

Any benefits, paid time off, or additional compensation will be provided in accordance with applicable organizational policies and the terms of employment.

Equal Employment Opportunity:

The Mountain Lion Foundation is committed to providing equal employment opportunities and maintaining an inclusive, respectful, and accessible workplace.

Employment decisions are based on qualifications, skills, experience, performance, and organizational needs, without discrimination based on race, color, religion, sex, pregnancy, gender identity or expression, sexual orientation, national origin, age, disability, genetic information, veteran status, or any other characteristic protected by applicable federal, state, or local law.

Reasonable accommodations will be considered for qualified individuals with disabilities in accordance with applicable law. All job requirements and employment practices will be applied consistently and in compliance with applicable federal, state, and local employment, wage-and-hour, accessibility, privacy, and equal-opportunity laws.

Application

Qualified candidates are encouraged to submit a resume and any requested application materials through the designated application process. Candidates should provide accurate information regarding their qualifications and relevant experience.

The Mountain Lion Foundation is committed to maintaining a professional, respectful, and mission-focused work environment and welcomes qualified applicants with a variety of backgrounds and experiences.