Administrative Assistant

About the Role We are looking for a organized and professional Administrative Assistant to support our attorneys and legal staff. You will be the first point of contact for clients and play a key role in keeping daily firm operations running smoothly.

Key Responsibilities

• Answer and direct phone calls, emails, and client inquiries

• Greet clients and visitors with professionalism and discretion

• Manage attorney calendars, schedule meetings, depositions, and hearings

• Prepare, format, and proofread legal documents, correspondence, and briefs

• Maintain and organize physical and electronic case files

• Coordinate court filings and track deadlines

• Handle new client intake and conflict check processes

• Manage office supplies, vendor coordination, and general office upkeep

• Arrange travel and logistics for attorneys as needed

• Assist with billing, invoices, and expense reports

Qualifications

• 2+ years of administrative experience, preferably in a legal setting

• Proficiency in Microsoft Office Suite; experience with legal software (e.g., Clio, iManage) is a plus

• Familiarity with legal terminology and court filing systems (e.g., PACER) preferred

• Strong written and verbal communication skills

• Exceptional attention to detail and ability to manage competing deadlines

• Discreet and trustworthy in handling sensitive and confidential information

What We're Looking For Someone reliable, professional, and calm under pressure who enjoys supporting a busy team and takes pride in keeping things organized.